Coaching Client Agreement: 2025 Retreat
OCTOBER 9 -13, 2025
WELCOME and CONGRATULATIONS!
I am so honored to host you in an Ann Kaplan Parent Coaching retreat and this agreement will help us to establish a solid foundation for our time together.
Inclusions:
- All group activities, including but not limited to morning wakeup, parenting circles, excursions and evening closing gatherings.
- Pre-retreat preparation call
- All meals from Thursday afternoon until Monday morning (4 breakfasts, 3 lunches, 4 dinners) - including food and drink during group excursions
- Accommodations in Ann R. Kaplan’s lake house.
- Transportation to and from Traverse City airport (TVC) Thursday afternoon and Monday morning
- All optional free time activities and gratuities - massage, 1:1 coaching, afternoon clinics.
Exclusions:
- Airfare or other transportation to arrive in Traverse City, MI
- Any transport to and from the TVC airport outside of designated pickup and dropoff windows
- Any additional purchase for yourself, including but not limited to souvenir shopping, extra spa services, personal taxis and tips for extra private services
- Personal, medical or trip cancellation insurance
Investment
- This agreement, between you and Ann R. Kaplan begins upon payment of either a deposit, choice and completion of the pay-in-full option, or enrollment in a customized payment plan and continues until completion of the retreat.
- To the extent that you provide Ann R. Kaplan with payment information for payment on your program, you agree to incur charges via Ann’s authorization per the investment details in this document. Ann ensures that all information is kept secure and confidential.
Dispute Resolution
Occasionally, conflicts may arise that make it hard for individuals to work together in this agreement. Dispute resolution shall first be attempted between you and Ann R Kaplan. If no agreement can be reached, external mediation will be the first course of action with a mediator chosen by consent of all parties.
You agree not to initiate a charge-back procedure on any credit cards for any reason without first following the dispute resolution process described above.
RELEASE OF LIABILITY AND ASSUMPTION OF ALL RISKS
(PLEASE READ CAREFULLY: THIS IS A LEGALLY ENFORCEABLE WAIVER)
ASSUMPTION OF RISKS
In enrolling in a payment plan, paying in full or paying a deposit for this retreat, I acknowledge that I have voluntarily applied to participate in the retreat designated above. I am voluntarily participating in the retreat with knowledge that travel involves numerous risks and dangers including, but not limited to, a risk of illness, injury or death, which may be caused by: forces of nature, civil unrest, terrorism, road conditions, injuries inflicted by animals, insects, reptiles or plants, trails, hotels, vehicles, boats or other means of conveyance; high altitude accident, accident or illness without access to means of rapid evacuation or the availability of medical supplies; and the lack of adequacy of medical attention once provided. I assume the risk of negligence on the part of Ann Kaplan Parent Coaching, Ann Kaplan, their affiliated organizations and their employees, teachers, volunteers or other agencies in connection with said retreat.
I HEREBY ACCEPT ANY AND ALL RISKS OF ILLNESS, INJURY, EMOTIONAL TRAUMA OR DEATH AND VERIFY THIS STATEMENT BY ENROLLING IN A PAYMENT PLAN FOR THIS RETREAT, BY PAYING IN FULL FOR THIS RETREAT, OR BY PAYING A DEPOSIT FOR THIS RETREAT.
RELEASE
AS LAWFUL CONSIDERATION for being permitted by Ann Kaplan Parent Coaching, Ann Kaplan, to participate in such retreat and accompanying activities, I hereby agree that I, my heirs, legal representatives or any member of my family will not make a claim against or sue Ann Kaplan Parent Coaching, Ann Kaplan, or any of their affiliated agents, employees, teachers or volunteers, for bodily injury, death, emotional trauma or property damage resulting from my participation in the retreat.
Ann Kaplan shall not be liable, directly or indirectly, for bodily injury or property damage for any reason whatsoever, including, but not limited to the following causes: acts of God, pandemics, epidemics, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft, negligence including negligence of Ann Kaplan, default, changes in government regulations, terrorism, war or failure of conveyance to arrive or depart as scheduled.
I therefore release and discharge Ann Kaplan Parent Coaching, Ann Kaplan, and their agents, employees, teachers and volunteers from and against any and all liability arising from my participation in the retreat even though that liability may arise out of negligence or carelessness on the part of Ann Kaplan Parent Coaching, Ann Kaplan, or their affiliate agents, employees, teachers or volunteers.
If any portion of this agreement is unenforceable, the remaining portions shall remain in full force and effect. Under no circumstances shall Ann Kaplan be liable to any retreat participant for more than the land cost of the retreat applied for on this document. I waive any charge-back rights and, in the event of dispute, requests for a refund will be made using the procedures described under the “Cancellation and Refunds” section below. All applications are subject to acceptance by Ann Kaplan. Upon acceptance of my application, this agreement shall be deemed to have been entered into at Denver, CO and shall be construed according to the laws of the State of Colorado. In the unlikely event a legal dispute should arise involving any subject matter whatsoever, I agree that the exclusive venue for any legal action shall be Denver, Denver County, Colorado.
I HEREBY ACCEPT THE ABOVE THREE PARAGRAPHS AND VERIFY THIS STATEMENT BY ENROLLING IN A PAYMENT PLAN FOR THIS RETREAT, BY PAYING IN FULL FOR THIS RETREAT, OR BY PAYING A DEPOSIT FOR THIS RETREAT.
CANCELLATION
Any cancellation on the part of the attendee will result in loss of $500 deposit. Any cancellation made between July 1st, 2025 and August 15, 2025 will result in a loss of 50% of the retreat price. Any cancellation received in writing between August 15, 2022 and the trip departure date will result in a total loss of retreat price including deposit. We reserve the right to cancel the retreat if it is not meeting the retreat minimum (if we do so the attendee’s complete investment is refunded). Trip cancellation insurance is strongly recommended if there is a possibility that you might have to cancel your participation in the retreat. All cancellations must be made to Ann Kaplan in writing and any refund requests must be made in writing to Ann Kaplan within 30 days of the return date. Please send written requests to: Ann Kaplan 1716 S. Corona St. Denver, CO 80210
Ann Kaplan reserves the right to cancel any retreat prior to departure for any reason whatsoever, including an insufficient number of participants or logistical problems (e.g. acts of God, war, strikes, etc.), which may impede retreat operations. The refund of all payments as described in the paragraph above shall release Ann Kaplan from any further liability. A retreat trip cancellation due to insufficient numbers would normally occur at least a month prior to departure, unless acts of God, war, strikes or other events impede our departure causing large numbers of participants opt to cancel participation on the journey in the last days before departure.
Ann Kaplan must make substantial payments to suppliers (including providers of land travel) far in advance of the scheduled date on the retreat. This policy applies to retreat cancellation by client choice following any necessary increase in retreat costs.
KNOWING AND VOLUNTARY EXECUTION
I have carefully read and fully understand the contents of this agreement. I am aware that this is a release of liability and a legally binding and enforceable contract between myself and Ann Kaplan and I enter into it of my own free will.
AUTHORIZATION AND RELEASE FOR USE OF PHOTOGRAPHIC IMAGES AND VIDEO
Recordings: Pre and post retreat calls may be recorded for replays to be made available only to fellow retreat participants.
Intellectual Property – No Resale of Systems & Tools
- You agree not to reproduce, duplicate, copy, sell, trade, resell or exploit for any re-sale commercial purposes any systems or tools provided to you by Ann R Kaplan.
- I reserve the right to replicate, reuse, sell, trade, and copy any tools, resources or systems created for your project on future projects with other clients.
I hereby grant to Ann Kaplan Parent Coaching, Ann Kaplan, and its agents, officials, representatives, or assigned agencies, including officers, employees, or related personnel both individually and collectively (the “Released Party”) the absolute and irrevocable right and unrestricted permission in respect of photographic portraits, videos or pictures that the Released Party had taken of me (the “Photographic Images”), whether individually or together with one another and/or other individuals and the content of any verbal or written statements made by me and used in connection with such Photographic Images, in the name of the Released Party or otherwise.
I further grant to Ann Kaplan Parent Coaching and Ann Kaplan the absolute and irrevocable right to use, re-use, publish and re-publish the Photographic Images in whole or in part, individually or in conjunction with other photographic images, and in art, editorials, advertising and trade, or any other purpose whatsoever including, without limitation, the promotion of any websites or brands owned or operated by the Released Party without restriction as to alteration; by any medium or channel including but not limited to television, radio, newspaper or other periodical, Internet, or any other means whether electronic or otherwise; and to use my name, location, profession, and/or any other identifying or potentially identifying information in connection therewith if the Released Party so chooses.
I hereby release and discharge the Released Party from any and all claims and demands arising out of or in connection with the use of the Photographic Images, including without limitation any and all claims for libel, invasion of privacy, or false light, and from any and all liability for damages of whatever kind, which may, at any time, result to me, my heirs, legal representatives, and assigns because of compliance with this Authorization and Release.
This Authorization and Release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of the Photographer, as well as the persons for whom s/he took the Photographic Images.
I have read the foregoing and fully understand the contents thereof.
THIS AUTHORIZATION AND RELEASE SHALL BE BINDING UPON ME, MY HEIRS, LEGAL REPRESENTATIVES AND ASSIGNS AND IS IN EFFECT BY ENROLLING IN A PAYMENT PLAN FOR THIS RETREAT, BY PAYING IN FULL FOR THIS RETREAT, OR BY PAYING A DEPOSIT FOR THIS RETREAT.
Agreement:
In enrolling in a payment plan, paying in full or paying a deposit, I certify that I have read this agreement and all of the expectations and policies set forth. I agree to participate fully with this agreement, pay all fees as laid out, and show up 100% to all portions of this package. I understand that if I don’t take advantage of our agreement fully, I am still responsible for the payments as stated here.
As a client, I understand and agree that I am fully responsible for my well-being during and after the retreat– including my choices, decisions and actions. I am willing to be accountable to my commitments and be on time for our sessions and my payments. I understand that Ann is not a licensed therapist, a legal advisor or a financial advisor and that I am responsible for all my thoughts, feelings and actions.
Completion of an enrollment payment demonstrates our commitment to our partnership and full compliance with the requests above and understanding of the services provided.
Thank you,
Ann R. Kaplan, Owner: Ann Kaplan Parent Coaching
